Terms of Reference

A local council is empowered to appoint one or more committees or sub-committees for the purpose of discharging any of its functions; and unless the local council otherwise directs, a committee may itself arrange for the discharge of its functions by a sub-committee. It is not necessary for the local council to ratify the committee decisions where delegation applies (Local Government Act 1972 s.101)

The membership and terms of office committees is fixed by the council and of sub-committees by the appointing committee.

The number of members of a committee or sub-committee is determined by the appointing council or committee, as the case may be.

A council may establish its own criteria for appointing members to its committees (in standing orders) and may remove members who fail to satisfy the criteria. A co-opted member may be removed from a committee by the council at any time.

A committee does not hold office beyond the next annual council meeting. The council may at any time abolish a committee, change its membership or withdraw or alter the powers delegated to it.

Minutes of committee meetings must be recorded and kept. They should be presented to the council but only for the council’s approval when the minutes relate to functions which have not been delegated to the committee. Otherwise, the minutes will be reported for information only.

The quorum, proceedings and place of meetings are usually incorporated in Standing Orders. They can be varied or revoked as the council decides.